Most important points to remember while report writing class 12

by
report writing class 12 | A+ Guide

Master Report Writing for Class 12

Your Ultimate A+ Guide with Format, Tips & Solved Examples

Struggling with the report writing question in your English exam? You’re not alone! It’s a high-scoring question, but the strict format and objective tone can be tricky. This guide will break down everything you need to know to write a perfect report and score full marks.

What is a Report?

A report is a clear and concise factual account of an event that has already taken place. It’s written for a specific audience (like newspaper readers or school magazine readers) and should answer key questions like Who, What, When, Where, Why, and How.

The Golden Format (Newspaper Report)

The format carries marks! Memorize this structure to build a strong foundation for your report.

  • Headline: Catchy, concise, and in the simple present tense.
  • By-line: By [Your Name], [Your Designation (e.g., Staff Correspondent)].
  • Place and Date: [City Name], [Date]. For example: New Delhi, 12 October.
  • Opening Paragraph: The most crucial part! Expand the headline and answer most of the 5 W’s here.
  • Body Paragraphs (2-3): Give details in chronological order. Include causes, effects, and consequences. You can add eyewitness accounts or quotes.
  • Conclusion: A summary of the action taken, steps promised by authorities, or concluding remarks.

💡 Pro-Tips for Scoring Full Marks

✓ Use Past Tense: The event has already happened. Use past tense and passive voice constructions (e.g., “The event was inaugurated…” instead of “He inaugurated the event.”).

✓ Be Objective: Stick to the facts. Do not include your personal opinions, feelings, or ‘I’.

✓ Word Limit is Key: Practice writing within the prescribed word limit (usually 120-150 words). Don’t write long essays.

✓ Read the Question: Carefully note whether you’re a staff correspondent, a student reporter, or an eyewitness. Your role matters!

Solved Example 1: Newspaper Report

Question:

You are Rohan/Rohini, a staff correspondent for ‘The Times of India’. You witnessed a ‘Tree Plantation Drive’ organised by your school. Write a report in 120-150 words.

Answer:

GREEN INITIATIVE: XYZ SCHOOL PLANTS 500 SAPLINGSBy Rohini, Staff CorrespondentNew Delhi, 12 October: With an aim to combat pollution and increase the green cover, XYZ Public School, Vasant Kunj, organised a successful Tree Plantation Drive on its campus yesterday. The event was inaugurated by the renowned environmentalist, Mrs. Meena Sharma.The drive commenced at 9:00 AM, with students from classes IX to XII participating enthusiastically. Over 500 saplings of various types, including Neem, Peepal, and Gulmohar, were planted in and around the school premises. The local municipal corporation provided the saplings and necessary equipment. In her address, Mrs. Sharma highlighted the importance of trees for ecological balance and urged every student to become a ‘Green Warrior’.The school principal, Mr. R.K. Singh, thanked the chief guest and announced the formation of an ‘Eco Club’ to ensure the proper care of the newly planted saplings. The event concluded with a pledge by all attendees to protect the environment.

Solved Example 2: Magazine Report

Question:

Your school, Sunrise Global School, Noida, recently organised its Annual Science Exhibition. As the Head Boy/Head Girl, write a report for your school magazine in 120-150 words.

Answer:

ANNUAL SCIENCE EXHIBITION: A SHOWCASE OF INNOVATIONBy Rohan, Head BoyOur school, Sunrise Global School, Noida, organised its much-awaited Annual Science Exhibition on 10th October in the school auditorium. The event provided a brilliant platform for students to showcase their scientific talent and creativity. The exhibition was inaugurated by Dr. A.P. Verma, a distinguished scientist from ISRO.The auditorium buzzed with energy as students from classes VI to XII presented a wide array of innovative models. Projects on display included a functional hydraulic lift, a smart dustbin, a water-level indicator, and a model for rainwater harvesting. The working model of a Mars Rover, presented by Class XI students, was the star attraction and received high praise from the chief guest. Dr. Verma interacted with the participants and lauded their efforts and innovative spirit.The Principal praised the hard work of the students and the science department for making the event a grand success. The exhibition was not only educational but also a testament to the budding scientific temper in our school.

With the right format, a clear understanding of the tone, and consistent practice, you can easily turn report writing into one of your strongest scoring areas. Good luck!